HEALTH, SAFETY & ENVIRONMENT (HSE) MANAGEMENT MANUAL

UAE / DUBAI COMPLIANCE STANDARD (ISO 45001 ALIGNED)

Company: Uniwides general trading and logistics FZC
Website:
Document Type: HSE Management System Manual
Jurisdiction: United Arab Emirates (Dubai & Free Zone Applicable Standards)
Version: 1.0
Last Updated: July 3, 2026

1. PURPOSE

This Health, Safety & Environment (HSE) Manual defines the framework adopted by Uniwides general trading and logistics FZC to ensure full compliance with applicable UAE Federal Laws, Dubai regulatory requirements, and international best practices (ISO 45001 principles).

The objective is to ensure:

• Safe workplace practices
• Regulatory compliance within the UAE
• Risk reduction across logistics and trading operations
• Protection of personnel, assets, and environment

2. REGULATORY COMPLIANCE FRAMEWORK (UAE / DUBAI)

This manual is aligned with:

• UAE Federal Law No. 33 of 2021 (Labour Relations Law)
• UAE Ministry of Human Resources & Emiratisation (MOHRE) regulations
• Dubai Municipality Health & Safety Guidelines
• Civil Defence Fire & Safety Regulations (UAE)
• Environmental regulations applicable within UAE Free Zones and mainland

3. SCOPE OF APPLICATION

This HSE system applies to:

• All employees of the company
• Contracted logistics and transport providers
• Warehouse handling partners (if applicable)
• Shipping and freight forwarding collaborators
• Visitors and third-party service providers

4. HSE POLICY STATEMENT

Uniwides general trading and logistics FZC is committed to:

• Ensuring a safe and healthy working environment
• Preventing workplace injuries and occupational illness
• Complying with all UAE legal and regulatory obligations
• Maintaining safe handling of traded goods and logistics operations
• Protecting the environment through responsible operational practices
• Continuous improvement of HSE performance

5. ROLES & RESPONSIBILITIES

5.1 Management Responsibilities

Management shall:

• Ensure full compliance with UAE HSE regulations
• Provide necessary safety resources and training
• Conduct periodic HSE performance reviews
• Ensure contractors comply with company HSE requirements

5.2 Employee Responsibilities

All employees must:

• Follow all safety instructions and procedures
• Use safe work practices at all times
• Report hazards, unsafe conditions, and incidents immediately
• Participate in safety training and awareness programs

6. HAZARD IDENTIFICATION & RISK ASSESSMENT (HIRA)

We implement structured risk management in line with UAE best practices:

Identified operational risks include:

• Cargo handling and manual lifting injuries
• Transportation and road safety risks
• Warehouse/storage-related hazards (where applicable)
• Third-party logistics and contractor risks

Control measures include:

• Risk assessment before operational activities
• Use of approved logistics partners
• Safe handling procedures for cargo
• Preventive monitoring and supervision

7. OPERATIONAL SAFETY CONTROLS

We ensure operational safety through:

• Compliance with UAE transport and customs regulations
• Safe packaging and handling of goods
• Use of licensed carriers and freight partners
• Adherence to Incoterms in international trade agreements
• Pre-shipment safety verification procedures

8. TRAINING & COMPETENCY (UAE REQUIREMENT)

We ensure all relevant personnel receive:

• HSE induction training
• Job-specific safety training
• Emergency response awareness training
• Compliance updates based on UAE regulatory changes

Training records are maintained for inspection purposes.

9. EMERGENCY PREPAREDNESS & RESPONSE

In accordance with UAE Civil Defence requirements, the company maintains procedures for:

• Fire incidents
• Cargo accidents or spills
• Transport emergencies
• Natural disasters or force majeure events

Emergency response includes:

• Immediate incident reporting
• Coordination with UAE authorities (Civil Defence / Police if required)
• Containment and mitigation actions
• Post-incident investigation and reporting

10. INCIDENT REPORTING & INVESTIGATION

All incidents must be:

• Reported immediately to management
• Documented in an incident register
• Investigated to determine root cause
• Followed by corrective and preventive actions (CAPA)

Reporting Email:

11. CONTRACTOR & THIRD-PARTY COMPLIANCE

All third-party logistics providers must:

• Comply with UAE HSE laws
• Follow company safety instructions
• Ensure proper licensing and insurance coverage
• Meet agreed safety and operational standards

12. ENVIRONMENTAL COMPLIANCE

We are committed to environmental responsibility in line with UAE sustainability goals:

• Minimizing operational waste
• Reducing unnecessary logistics emissions where possible
• Promoting efficient transport planning
• Supporting environmentally responsible suppliers

13. AUDIT & INSPECTION READINESS

The company maintains HSE readiness for:

• UAE government inspections
• Free zone authority audits
• Client/vendor compliance audits
• Internal safety reviews

Records maintained include:

• Risk assessments
• Incident reports
• Training logs
• Contractor compliance documents

14. CONTINUAL IMPROVEMENT

We continuously improve HSE performance through:

• Regular compliance reviews
• Audit feedback implementation
• Staff training enhancement
• Alignment with updated UAE regulations and ISO standards

15. DOCUMENT CONTROL

This HSE Manual is a controlled document and must be:

• Reviewed periodically
• Updated in line with UAE legal changes
• Approved by company management
• Protected from unauthorized modification

16. APPROVAL

Approved by management of:

Uniwides general trading and logistics FZC

Authorized Signatory
Date: July 3, 2026